What Is NPI (New Product Introduction)? Steps and Benefits

What is NPI (New Product Introduction)?

When you have a product idea and want to develop it for the market, you must follow some steps to ensure success. 

The new product introduction process can be daunting but usually varies depending on the organization. So what are the NPI steps? Let’s find out!

What Is NPI?

New Product Introduction (NPI) is a program companies use to define, develop, and introduce a new/improved item to the market.

A new product introduction banner

Usually, a cross-functional team manages this program, with approval gates controlling the different NPI phases. These gates ensure the project phase meets specific criteria before advancing to the next stage.

NPI Steps

Although NPI programs can vary depending on the organization, they usually have these six phases with five approval gates.

Idea Definition

Begin by defining what you want to build, and be specific on the concept you have in mind. This phase usually originates from the product team after conducting market research and business analysis. So it usually entails the following.

Young creatives brainstorming about product ideas

Young creatives brainstorming about product ideas

  • Product functionality definition: List the product or service’s performance abilities for product definition
  • Design specification support: Use internal design and engineering teams for technical consultation
  • Material specifications: Get material specifications based on the design and engineering specifications
  • Risk assessment: Analyze the industry-specific and manufacturing risks

Product Feasibility Study

This phase usually involves upper-level management to help assess the new product’s potential for success.

Also known as concept development or scoping, this process relies heavily on the customer’s needs because you should answer questions like:

  • Do people want or need the product/service?
  • Can we make money from the product/service?
  • Can we develop the product or service?

If the answer to all three questions is yes, the idea is viable, and you can move to the prototyping stage.

Electronics engineers discussing a product design

Electronics engineers discussing a product design

And to answer these questions, you need to look at these areas.

  • Options testing: Evaluate multiple product designs and materials
  • DFM support: Plan early to enable smooth progression from development to production
  • Technical feasibility: Test and evaluate techniques that can convert audiences to customers

Prototype Development

Prototyping aims to justify the organization’s investment in the product or service. It defines the features more clearly by actualizing the product concept into a reality.

You’ll also have to choose the product material to actualize the design, which gives insights into the development cost.

Ideally, this phase covers the following steps.

  • Prototyping: Build several initial samples to test the product’s feasibility and accelerate testing
  • Design for assembly: Streamline the product’s design for easier and cheaper assembly
  • Validation: Define protocols for product testing and evaluation

Prototype Validation

Once the prototype is ready, test it to determine if it meets internal and external quality standards. You might have to alter the product design if it fails these standard test approval gates.

Some of the tests to cover include:

  • Performance tests: Test the product along the lines of its intended use when released to the market
  • Electrical tests: If making an electronic product, test the electrical components
  • Environmental tests: Subject the product to extreme conditions, such as high temperatures, dust, humidity, etc.
A vector image illustrating prototype validation

A vector image illustrating prototype validation


After finalizing the prototype design, the next question should be how to get the product to market. The best way to go about this phase is to study past metrics of similar products launched by other companies.

So cover these areas during the implementation process.

  • Process development: Determine the most efficient and cost-effective manufacturing process. Also, develop instructional workflow documents to standardize the manufacturing process to ensure consistent quality.
  • Production support: Provide technical/engineering support when in production
  • Launch support: Plan and execute the product launch


After launch, have a team monitor the success of the product and the earlier NPI steps. And use data-driven insights to get meaningful data for making informed decisions to improve the NPI phases.

Some areas to cover include:

  • Gathering customer feedback: Customer feedback will give you insights into the user experience to determine what works, what doesn’t, and what to change
  • Post-launch support: Offer customer support after product launching
  • Product evaluation: Assess all the data and make the necessary product/service changes
User ratings and customer feedback are critical for product evaluation

User ratings and customer feedback are critical for product evaluation

Benefits of NPI

A well-executed product development process results in the following benefits.

Quick Time To Market

Ensuring all team members are on the same page makes the product/service development process move quickly through the phases. You might even get to launch the product ahead of schedule.

A set product launch date

A set product launch date

Low Production Costs

The feasibility studies, design optimizations, and prototyping stages refine the design concept before mass production. They include things like DFM and DFA, which optimize the production process to lower the time and costs.

High-Profit Margins

Lower production costs ultimately increase the profit margins per product. Alternatively, you can lower the final product price to sell in large volumes, which increases your profit margins.

High-Quality Products

Testing and redesigning the product/service improves its quality and durability. These quality control processes ensure the item meets the customer’s specifications as much as possible.

Increased Market Share

High-quality products at low or reasonable prices will attract more customers, increasing your market share.

An illustration showing an increase in market share compared to competitors

An illustration showing an increase in market share compared to competitors

Optimized Manufacturing

You’ll optimize the small or large-scale manufacturing processes by engaging in the production processes. These optimizations cut production time and cost.

Brand Loyalty Due To Customer Engagement

Engaging the customers by collecting feedback and implementing their recommendations makes them feel part of the brand. So they are more likely to stick around and bring in more customers.

Skills Required for Successful NPI

These four skills are critical to ensuring a successful new product introduction process.

Process Engineering

This skill enables the optimization of niche and high-volume manufacturing environments. Also, it ensures the products meet the required specifications & quality standards and are error-free.

Design for Manufacturing and Assembly

Optimizing the manufacturing and assembly requirements from the early production phases ensures efficiency and improvement. This skill will translate to profitability later on.

Quality Management

Quality gives a product an edge over its competitors. So if you want to acquire loyal customers in any competitive market, have experts with this skill.

The quality control process

The quality control process

Supply Chain Management

Large-scale manufacturers usually have a longer supply chain than startups.

So as your company grows and the customer base expands, ensure you have the personnel to manage the complex supply chain.

The goal is to optimize the process to achieve efficiency while lowering costs.

NPI Challenges

The NPI process involves many stakeholders, such as upper-level management, marketing teams, engineers, design teams, etc. Keeping all these teams on the same page is challenging due to these issues.

Inventory Management

You must have sufficient raw materials to handle the production process from the prototyping stage. But don’t purchase too much inventory because it can become obsolete.

Lead Time Management

Lead time refers to the period it takes to receive materials and other parts from suppliers.

Faster lead times are usually more expensive than slow delivery times. So try to balance this time and the cost that meets your production budget.

Capacity Management

You should have enough manufacturing capacity to meet the customer demand. Some tips to help in capacity management are enhancing manufacturing efficiency and hiring trained staff to handle the machinery.

NPI Best Practices

Some tips you can use to ensure a successful NPI process include:

Create a Cross-Functional NPI Team

Include members from all departments involved in the NPI process. These representatives should liaise with their colleagues to provide insightful inputs to sharpen each phase.

Colleagues brainstorming in a boardroom

Colleagues brainstorming in a boardroom

Define Everyone’s Roles and Responsibilities

This definition will help avoid confusion or conflicts later in the NPI phases.

Lay Out Clear Objectives and Timelines

While defining the internal team member roles, establish clear timelines and objectives for the project. Ensure they are:

  • Measurable
  • Specific
  • Time-bound 
  • Relevant
  • Achievable

Create Detailed Plans for Each Phase

Every phase should have plans and procedures that lead to the approval gate to unlock the following stage. So assign the tasks to team members and give realistic timelines for task completion.

And ensure you communicate this information with the team members. Also, maintain open communication with the team members to keep everyone in the loop and the project on track.

Track the Progress

Have a system to file status reports, project updates, and risk management plans. This system will highlight the KPIs that help you manage changes to keep the project implementation on track.

Key performance indicators

Key performance indicators

Plan for the Worst

Hope for the best, but expect the worst. So have a plan to handle worst-case scenarios right from the start.

Test the Product Thoroughly

Test the product extensively to ensure quality before launch. Similarly, collect customer feedback to optimize the product post-production when releasing new versions.

Prepare for the Long Haul (Including Post Launch)

The NPI process can take time, especially if developing a complex product. 

So have a system that shows the achieved milestones, status reports, project updates, etc. 

And after launch, don’t forget to follow up with the customers to address emerging issues.

Wrap Up

As you can see, the NPI process can take varying amounts of time, depending on the product. 

But if managed properly, you can navigate this journey with minimal or zero issues and launch successfully. 

And if you need help managing such a process, contact us for more tips.